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MG11 Proceedings Information

Proceedings of the Eleventh Marcel Grossmann Meeting on General Relativity, 
edited by H. Kleinert, R.T. Jantzen and R. Ruffini, 
World Scientific, Singapore, 2008

World Scientific book web page

approximate publication date: July-August, 2008
final pagination table of contents file

updated: JULY 24, 2008

This page will be updated during the evolution of the proceedings towards publication
with current announcements given below in the News section.

These proceedings will be published by World Scientific as has the previous series.

Submission for LaTeX source zipped files will be on-line, while MS Word document
submissions (in the appropriate World Scientific template) must be submitted via email.
The on-line submission page will be ready to accept submissions in early September,
2006, if not before.

[Note that on-line LaTeX submission is preferred, with MS Word seen primarily as an
exceptional case for long documents with many graphics not so easily converted to
the .eps format required for site-independent LaTeX documents.]

Final submission deadline: May 15, 2007.

Any questions can be addressed to bob: [email protected] with a very specific
subject header including the string "MG11 proceedings". When in doubt, email bob.

News

  • June, 2008. The end is near! Physical proceedings volumes should be ready by August, 2008.
  • June, 2007. We are in the final phase of gathering plenary and rapporteur contributions. 
    Contact bob if you have any doubts.
  • May 20, 2007:
    An email has been sent to all chairpersons individually (but not necessarily received!) 
    requesting them to review the contents of their sessions by
    1) going to the upload webpage:
    http://robot.icra.it:8080/menu.html
    2) clicking on the "Chair section" link of the webpage and
    3) using the username/password resent to them with the request to enter their upload
    page where they will find listed their personal contributions in any session as well as
    the complete set of contributions for their parallel session.
    4) Clicking on the icon for each talk, they will see a PDF and PS version of the contribution
    to review. Once they are satisfied the contents are acceptable, they click on the checkbox
    indicating that they have checked and accepted the contribution. Finally it is important to click
    on the Update button, or these checkmarks will not be recorded.
     
  • We've made real progress in encouraging participants to submit their contributions, but there is still a final group we need to reach in this last postponed deadline time period. Please make the effort if you are in that group.
     
  • EMAIL LOG FILE PROBLEMS.
    The automatic email from the server robot after submission may not arrive due to your institution's spam killers and filters. Email us when this occurs, but check for yourself the PDF or PS output links which appear within minutes of the submission once you reload the page. For those who submit Word files, it is your responsibility to check the PDF or PS output a few days after submission to see that your file was correctly processed.
    [Every latex file is always processed with warnings, so this information in the email text from the robot is not very useful. Only by looking at the details of the log file, or finally by looking at the PDF or PS output, will you know
    for sure if the document was processed as you wanted it to be.]
     
  • EXTRA LEADING WHITE SPACE UNNECESSARY.
    On November 27, bob noticed that World Scientific had introduced over an inch of white space on top of the LaTeX title in its LaTeX proceedings macros which should be eliminated by deleting the lines:
    \vspace*{-14pt}
    \vskip 79pt
    from the \title definition in the macro file ws-procs975x65_2e.cls
    [already done in the file contained in ws-procs975x65_2e.zip updated by the TeXperts at WS on November 28, 2006].
    This makes a considerable difference for 3 page contributions. The title should be flush with the top of the page body.
     
  • On November 11, 2006, a reminder email was sent referring to this web page and explaining the necessity for observing page limits.
  • On August 10, 2006 usernames and passwords for on-line upload were sent to all participants who delivered a talk in a plenary or parallel session based on the published plenary and parallel programs. If you did not receive this email and believe you should have, contact [email protected] with a complete explanation of your case.

Author Page Limits

Page limits are as follows:

  • Plenary speakers have a page limit of 20 pages.
  • Chairpersons or invited parallel session speakers who are designated by
    their chairperson to fulfill the rapporteur role of reporting on the state of the field
    for the topic of their parallel session are to have a long contribution with a
    page limit of 20 pages.
    There will nominally be 1 such long contribution per session    .
    [Chairpersons must contact the editors by emailing [email protected] 
    to arrange acceptance of longer contributions for their session.]
    It is optional and not required.
  • Parallel session participants have a page limit of 3 pages
    (this is an extended abstract containing the main idea and complete references).

explanation

Author Compuscript Preparation Instructions

Articles must be prepared with the World Scientific proceedings macros/templates for
9.75" x 6.50" trim size (second row in the table) in LaTeX2e or with MS Word.

1) LaTeX
The LaTeX macro .cls "class" file ws-procs975x65.cls
[DO NOT USE THE ONE from the WS website]
requires the additional style files chapterbib.sty and cite.sty which are not in the zip
file from World Scientific.
It also seems that they have forgotten to include a sample of a scientific article to
make it easier for you to format your own article. This sample author contribution file
procsample.tex (extracted and modified from their Editor macros available at the
same location:) can be obtained by clicking on its filename link here, as can the
chapterbib.sty file and cite.sty file (use "Ref.~\citen{...}" for explicit references to the unformatted
reference number instead of a superscript), and they have all been included in the following
linked zipped file for your convenience
  ws-procs975x65_2e.zip.
The instruction file ws-procs975x65.tex must still be consulted for its content
and the LaTeX coding examples.

WARNING: The titlepage material formatted with the commands
\title  \author  \address
is slightly nonstandard in this package, with no
\maketitle command, but instead a \bodymatter command preceding the body of the article.
An \email command is now used inside the \address command on a new line (after "\\")
for an email address (used in the procsample.tex file although not in the ws-procs975x65.tex file).
If you do not use the \section commands, you can begin with just \bodymatter\bigskip
after the abstract environment \begin{abstract}...\end{abstract}.

2) MS Word
MS Word has a template and instructions which must be downloaded and used.
MS Word submissions cannot be accepted by on-line upload  but MUST
be emailed to [email protected] with SUBJECT heading:

MG11 Proceedings MS Word submission: Session XXX

where XXX is PLS for a plenary contribution or the parallel session abbreviation given
in the parallel session list for a parallel session contribution.
 
AND in all cases the BODY of the email message contains:

  • Submitting Author:
          in format: FamilyName_for_Indexing, RemainingNames
          where the LastNames = family names are appropriate for an alphabetized index
          entry beginning with the single dominant family name when multiple family names exist
    Full Author list:
          in format: FamilyName_for_Indexing1, RemainingNames1;  FamilyName_for_Indexing2, RemainingNames2; etc
    Title:  
    Abstract: (for plenary or long contributions) 
    Session:

    Your cooperation with careful FamilyName_for_Indexing, RemainingNames designation is essential for a
    proper author index of the proceedings.
    Example:
    Calcio Nuovo, Sebastiano; Jantzen, Robert T.; Fang, Li-Zhi

    You may correct your on-line author listing, article title and abstract on record at the submission website
    with the username/password emailed to you. Please check your registered talks at the website even if you
    are submitting a Word document. If the PDF and PS file links do not appear within several days, send
    an email of inquiry.

Author LaTeX Submission Instructions

All participants who delivered a talk at the meeting will be emailed a username and password
for web upload in early September 2006, with a link to the conference proceedings site:
http://robot.icra.it:8080/menu.html

Once you enter the site, go to the upload article link at the top center of the webpage to
upload your article. Once there you will see a list of your contributions, if more than one,
identified by session. Click on the upload icon to the left of each item to insert the required
information for each contribution and upload the file for it.

Note: the name of the TEX file to be LaTeXed must be "main.tex",
even if you are submitting a single file, and
even a single file must be zipped with the file
extension .zip to be processed by our server robot.

When submitting your article, it is extremely important that the suggested Authors entry format
be followed so that the proceedings author index can be alphabetized correctly,
separating multiple authors by a semicolon ";".
Example:
Calcio Nuovo, Sebastiano; Jantzen, Robert T.; Fang, Li-Zhi

Please correct the author list, article title and abstract
supplied by the robot if necessary.

Your uploaded file will then be processed and converted into pdf and ps formats for you to
check that it has compiled correctly. You will receive an email with the latex log file when
complete (usually only minutes). You may then return to the same upload page, reload it, and
see links to the pdf and ps files. You may check them with the free Abobe Acrobat Reader
(http://www.adobe.com) or Ghostscript (http://www.cs.wisc.edu/~ghost) software.
[Note that Adobe Distiller converts PS into PDF files.]
It is important that the submitting author verify that the PDF and PS files look correct
when initially generated by the robot at submission time since glitches can occur in the
robot typesetting process.
You may continue uploading corrected files until the submission deadline. Once the submission
deadline has passed and your article is reviewed by the editors and accepted, it will then be
viewable to the world from the link 'published proceedings' to the webpage for the search engine for the
on-line proceedings.

It is very important that when entering your data for each upload, you type your name and
coauthor's names and session talk title correctly, since discrepancies with the data base lead to
problems that are very labor intensive to correct. Your own name should already have been
supplied from the data base in the correct form. If it needs correction, please email the conference
mailbox [email protected] with the subject heading "MG11: author upload name correction" to alert
us to this problem with the database information.

LOST USERNAME/PASSWORD:
If you accidentally lose the email with this information, or did not receive such an email by
September 15, send an email to the conference website [email protected] with the subject heading:
"MG11: need username/password". Be sure to document the session name and abbreviation to
which your talk was submitted, and the chairperson's name if possible.

After Submission

Submission of  a manuscript does not mean that it will automatically be included in the proceedings.
After the final deadline, chairpersons will receive instructions to review the papers submitted to their
session; certain papers may be sent to referees at the discretion of the editors and/or chairpersons.
When your file is successfully typeset initially, a confirmation will be sent to the e-mail address used
to submit it. Otherwise a request for a corrected electronic version of your paper will be made to
that e-mail address.

Once articles have been released to the public by the chairpersons and editors ("published on-line"),
they may be viewed by anyone in PDF or PS format at the "published proceedings" link at:
http://robot.icra.it:8080/menu.html .

Once released to the public, contributions may be searched by author name, title, keywords,
or the parallel session abbreviation (see the parallel program for these abbreviations) or by the
plenary session abbreviation PLS which produces the list of all plenary sessions. To access the
PDF or PS files one clicks on the "open folder" icon in the leftmost column of the desired listing
from the search results and selects either one or the other. [Shift clicking allows saving of the file
locally to view full screen without the browser banner and webpage frame reducing the available
window.]

Chairpersons may release contributions at any time after submission. If a participant wishes his
or her contribution to be made public, the chairperson can be contacted and requested to
check it for release.